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Facilities Manager

Job Ref: 
2012817
Area of Recruitment: 
Job Type: 

About This Position

Reporting to the CEO, our client is a property owner, developer, and facility manager. The site consists of 51 ha of land (13ha undeveloped) occupied by 86,800m² of buildings comprising 12 large format warehouses, a 2-storey commercial/retail area and other stand-alone buildings. The site also has substantial common use hard stand areas including 2,600 car and truck parking bays.

The role involves the management of our Client’s facilities and infrastructure to ensure the provision of a safe, efficient, and effective site:

  • Maintain strong relationships with Tenants with a high level of customer service and proactive responsiveness.
  • Manages property assets maintenance and life cycle to ensure the provision of continuous service of infrastructure for the site.
  • Leading and directing the facilities department to achieve short and long term business objectives.
  • Manages annual planned maintenance schedule and multiple capital works projects.
  • Manages site sustainability initiatives for energy and waste optimisation to provide a competitive advantage to tenants.
  • Manages and review the strategic asset master plan and implementation.
  • Foster and develop strategic partnerships with relevant industries.

The successful candidate will demonstrate the following:

Leadership

  • Manages and controls facility services including electrical distribution, fire, plumbing, cleaning, emergency management, waste management, HVAC, general repairs and maintenance, pest control and landscaping.
  • Manages site, Landlord and tenancy issues arising from Capital projects, refurbishments, upgrades and oversees lessee fit outs and minor capital works, facility development and deferred maintenance.
  • Responsible for procurement functions relating to facility management and projects including scope/tender development, advertisement, evaluation, and award of contracts.
  • Responsible for contract management including variations and reviews.
  • Reviews, develops, implements, and maintains asset maintenance systems, procedures, and processes.
  • Provides advice to internal staff and external parties regarding facilities related matters including contract development/management, risk management and occupational safety and health in accordance with legislative requirements.
  • Manages Capital assets: buildings, infrastructure, equipment, and furnishings.
  • Manages safety related activities such as emergency management processes and plans and the management of hazardous substances for the organisation and site wide.
  • Work closely with the property team on facility matters relating to leases.
  • Liaises and manages effective communication with lessees regarding service provision.
  • Act as a role model and ensure all activities of the Company comply with relevant legislation and the Company’s values and code of conduct.
  • Select, lead, and develop a strong team of direct reports in such a way as to enable them to achieve their core objectives, well trained, motivated and adding value.
  • Monitor performance of the Facilities Department staff and regularly review progress against their agreed objectives.
  • Act as an Out of Hours Emergency Contact as per the Company Roster.
  • Maintains and updates the Plant and Equipment Register, Hazardous Chemicals Register, Out of Hours Emergency Contract Register and other Registers required to effectively fulfil the Facilities Manager role.

Strategy and Planning

  • Reviews, develops, and implements facility management business models and strategies.
  • Develops, recommends, and implements policies, procedures, and standards in relation to all facilities.
  • Examine market trends for energy and waste efficiency and develop best practice sustainability plans accordingly.
  • Appraise the activities of the facilities management department based on agreed strategies and objectives including market trends and conditions.
  • Reviews and implements traffic and pedestrian management guidelines.
  • Develop and manage annual programmed maintenance schedules.
  • Proactive and timely advice to key stakeholders and customers.
  • Management of emergency planning and business continuity plans.
  • Drives and project manages scopes of works to be delivered on time, to quality and on budget.

Financial

  • Management of Facilities expenses within agreed budget.
  • Responsible for budget preparation of relevant expenditure on capital projects, major maintenance, and ongoing programmed maintenance.
  • Develops budgets, reviews cost, and expenses (including 6 monthly reforecast) relating to allocated areas of responsibility, reports against budgets and provides commentary on variations.
  • Provides board reports, briefing notes and decision documents as required.

The Facilities Manager is expected to support the CEO in promoting positive outcomes for the broader industry through:

  • Managing the asset to encourage growth in the sector and stimulate confidence in the fresh food industry.
  • Improving facilities and services for tenants in order to provide them with a clear competitive advantage being based on site.
  • Relationship building with the private and public sector.
  • Establish strong links with the relevant Government departments, Insurers, consultants, and specialist service providers.

Experience/Skills:

  • Strong customer service skills working with Tenants and proactively managing requests/queries.
  • High level written and communication skills with an emphasis on analysis and strategic planning.
  • Experience in successfully dealing and managing contractors.
  • Experience and knowledge of facility and operations management related to large complex buildings and/or sites.
  • Experience and demonstrated understanding of facilities and property management experience.
  • Proven experience in preparing consultant / contractor briefs and work scopes.
  • Ability to simultaneously manage multiple projects.
  • Strong project management experience.
  • Good financial process skills (e.g., Purchase Orders) and us of MS Office software tools.
  • Good communication (including verbal and written) and comprehension skills.
  • Familiarity with the operation of Building Services (lifts, fire, electrical etc.) and services delivery.
  • Strong understanding of Facilities Management and Contractor Management software platforms and/or programs.
  • Experience in managing a team and mentoring and coaching.

Competencies

  • Required to attend site outside of normal business hours and at weekends when required.
  • Good communication (including verbal and written) and comprehension skills.
  • A strong safety and customer service focus.
  • The ability to problem solve, work well within a team environment and ability to work collaboratively.
  • Ability to take initiative, attention to detail and be results focused.
  • Well organised reliable person able to meet multiple deadlines on a regular basis.

Qualifications Required

  • WA drivers’ licence.

Desirable

  • Facilities and Project Management Qualifications.
  • OH&S Qualification.

Our Client offers a salary circa of $135k + super.

Confidential Enquiries

In the first instance, please send your C.V. in the STRICTEST OF CONFIDENCE in a word.doc format to Julie Della, Managing Director.

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